Privacy Policy

This Privacy Policy explains how GradPilot AI Ltd(“GradPilot AI”, “we”, “us”) collects, uses, and protects your personal data when you use our website and services. We process personal data in accordance with the UK GDPR and the Data Protection Act 2018.

Information we collect

• Account & profile data — name, email, university, degree level, country of origin, visa status, and career preferences you provide.
• Content you upload — CV text, cover letters, and application details used to deliver our features.
• Usage data — how you interact with the product, used to improve the service.

How we use your data

• To provide and personalise GradPilot AI features (job matching, CV coaching, interview prep, and guidance).
• To communicate with you about your account, updates, and — only if you opt in — product news.
• To maintain security and improve the service.

AI processing

Some features use large language models to analyse your CV or answer questions. Where this involves third-party AI providers, we share only the content necessary to deliver the feature, and we do not sell your data. We will name our processors in this policy as the product launches.

Sharing

We never sell your personal data. We share it only with service providers who help us run the platform (such as hosting, database, payment, and email providers), under contracts that require them to protect it.

Your rights

You have the right to access, correct, export, or delete your personal data, and to object to or restrict certain processing. You can delete your account and associated data at any time from your settings, or by emailing us.

Data retention & security

We keep your data only as long as needed to provide the service or as required by law, and we use appropriate technical and organisational measures to protect it.

Contact

Questions about your privacy? Email support@gradpilotai.com.

This policy is provided for the pre-launch website and will be expanded with named processors and full detail before public launch.